General
The present Privacy Policy constitutes an integral part of the Terms of Use – a legally binding agreement between you and Little Beak Private Limited, registered in Surat, Gujarat (hereafter interchangeably referred to as “Company”, “We”, “Us” or “Our”).
This Privacy Policy (“Policy”) is aimed at informing Our users (“Users”, “Clients”, “Your” or “You”) of Our policies and procedures regarding the collection, use, and disclosure of information We receive from Users of the Work Sentry time tracker along with the chat application (together referred to as the “Work Sentry Time Tracker”).
By accessing the Website or using the Work Sentry Time Tracker You explicitly and irrevocably consent and agree to the processing of the information We receive from You, including its collection, use, and disclosure in relation to the installation and use of the Work Sentry Time Tracker in accordance with this Privacy Policy.
You are not obliged to agree to this Privacy Policy and the provision and processing of Personal Data in accordance with it. However, only by agreeing to this Privacy Policy and providing certain Personal Data and your consent to its processing will you be able to use the Work Sentry Time Tracker.
Please note that stopping Your use of the Work Sentry Time Tracker and/or uninstalling it from Your electronic device does not amount to a withdrawal of Your consent to process Your information, including Your Personal Data, already being processed by the time you stopped Your use of the Work Sentry Time Tracker and/or uninstalled it from Your electronic device. Uninstalling the Work Sentry Time Tracker prevents Us from further information gathering, but it neither renders unlawful the processing of Your information gathered before the uninstalling, nor results in deletion of Your information from Our system or servers.
In case You expect Your data to be removed or else deleted permanently from Our System or servers, please notify Us of withdrawing your consent to data processing and exercise Your right to be forgotten as provided under this Privacy Policy, as per the terms and conditions of this Privacy Policy. Please note that even in such cases some of the data will be retained, as explained below.
Please read this Privacy Policy carefully. Please do not register, access, or start using the Website or the Work Sentry Time Tracker in any way if You have not done so, or if You do not agree to this Privacy Policy.
Updates and Modifications
The Company reserves the right to update, change or modify any term of this Privacy Policy at any time, in its sole discretion, by posting changes on the Website or within the Work Sentry Time Tracker. We will also give You an additional notice thereof, such as a notification or messaging within the Work Sentry Time Tracker. If You continue to use the Work Sentry Time Tracker following the posting and notification of updates, changes or modifications, You thereby explicitly and irrevocably agree to and accept the updates, changes, or modifications. Except as otherwise stated, all amended terms shall automatically be effective immediately after they are initially posted.
If You at any point do not agree to any portion of the then-current Privacy Policy, Your license to use the Work Sentry Time Tracker shall immediately terminate and You must immediately stop using the Work Sentry Time Tracker and uninstall it from Your device. At that, if you are required to use the Work Sentry Time Tracker by Your employer, it is possible you will not have an option to stop using the Work Sentry Time Tracker and uninstall it, for as long as you remain in the employment of the said employer.
Collection and Use of Information
In relation to Your installation and the use of the Work Sentry Time Tracker as well as Your visit to the Website we will gather certain personal data about You (“Personal Data”). Particularly, in order to register, You will be required to provide Your first name, last name, e-mail address, and mention whether You create the account as self-employed or team, that is to say, whether You will be using the Work Sentry Time Tracker just to monitor Your own performance or also that of Your employees/freelancers.
For the purposes mentioned under the section of “Use of the Personal Data by Us”, Users can provide or We can collect the following data: Your contact information and address; Your avatar; Your job title; information about the company; team size; details about the projects and tasks You are working on; tracked time on projects and tasks; information about activity on the device (number of mouse clicks and keystrokes; visited website URLs; the name, type and duration of accessed applications and websites, and more generally information about the type of activities conducted on the device and their timing and duration), random screenshots of the device screen if the workspace owner enabled the feature; information about holidays, leaves and days off; payment information; whiteboard data generated during video calls; local IP address, time zone, computer name, operating system, operating system type, geolocation (on the mobile application).
We also collect team chat data from the Work Sentry Time Tracker chat, encrypt and store it and may access it only when needed for troubleshooting and support. If You decide not to provide any of the mentioned information, We may not be able to provide You with some of Our features. Moreover, if You are required to use the Work Sentry Time Tracker by Your employer, it is generally not possible for You to opt out of the collection of information mentioned above (unless expressly stated as optional) for as long as You remain in the employment of the said employer. In this case, when Your employer uses the Work Sentry Time Tracker to monitor You, Your employer acts as the data controller and We act as a data processor vis-à-vis You.
Moreover, throughout Your use of the Website We will be monitoring and collecting the following information: your IP address, the country You enter the Website from, the number of pages You visit on the Website, the pages of Your entry and exit points, the duration You are on the Website, which button You pressed to go to the registration page, what source You came from, date and time You opened and closed the Website. This information is collected for marketing purposes.
We will also process all types of communications between You and Us for the purposes of improving the services and filing and/or defending any claims and/or legal actions that may be necessary, as well as to manage any incidents arising in connection with Your use of the Work Sentry Time Tracker. We will use cookies to provide, protect and improve Our services, such as by personalizing content, tailoring and measuring Your reaction to Our services. The cookies are encrypted and signed with an authentication code; no personal data is stored.
We may also collect Your information in connection with interactive features of the Work Sentry Time Tracker, such as when You opt to receive notifications or other communications from Us, or else choose to communicate with us, whether through the Work Sentry Time Tracker or otherwise.
The list of Personal Data that We may collect, or You can provide Us is subject to change at Our sole discretion, provided that such changes are necessary to ensure Your efficient use of the Website or the Work Sentry Time Tracker. The updated changes will be available on the Website and You will also be promptly notified of such changes through the Work Sentry Time Tracker and will be offered a possibility to reject those changes.
Please be informed, that if You disagree with the changes in this Privacy Policy, including what Personal Data we collect and how we process it, Your only redress is not to use the Website, to uninstall the Work Sentry Time Tracker, withdraw your consent and/or exercise your right to be forgotten. Otherwise, if You continue to use the Website or the Work Sentry Time Tracker it will signify Your explicit and irrevocable consent to be bound by this Privacy Policy.
Use of the Personal Data by Us
The main purpose of the Work Sentry Time Tracker is to allow employers to monitor their employees/freelancers as well as to allow employees/freelancers to improve their productivity. The Company uses information, including without limitation Personal Data, that You provide or We collect, to achieve that purpose and to enable You (whether you are an employer or an employee/freelancer) to benefit from such services.
We use Your Personal Data to provide You with the following non-exhaustive list of features: time tracking, screenshot capturing, activity level monitoring, apps/websites recording, attendance tracking, task management, time-off management, team communication, invoice generating. We will also display notifications to You that are related to the features You use. The Company also uses the Personal Data to provide You with a safe, smooth, efficient, and customized experience of using the Work Sentry Time Tracker, to improve and enhance the Work Sentry Time Tracker, as well as the quality of the services that We offer You through the Work Sentry Time Tracker, and to gather and analyze broad demographic information that does not personally identify You, as well as for ensuring compliance with applicable laws.
Without limitation to the above purposes, We may use Your Personal Data We receive and/or collect (a) to contact You about Your use of the Work Sentry Time Tracker, such as for administrative purposes or to provide You with customer service; (b) to fulfill or respond to Your requests and to send You the notification on the Work Sentry Time Tracker updates and changes or other communications You requested; (c) to provide technical support and respond to Your inquiries; (d) to notify You about important changes to Our policies or the Work Sentry Time Tracker, (e) to analyze Your interests (including Your interest towards the products and services), as well as inform You regarding new and existing features, products and services, and special offers, promotions, and events that We think You may find interesting and for other marketing, informational and promotional purposes; (f) to gather statistical data on Your use of the Work Sentry Time Tracker and analyze it, (g) to request feedback and to improve the Work Sentry Time Tracker, and (h) to expand the scale of services provided through the Work Sentry Time Tracker, as well as more generally to deliver and target offers, special offers and other information via the Work Sentry Time Tracker, (i) to analyze Your interests, taste, preferred type of products or services, most visited places and based on the collected data offer You more tailored and specifically targeted services, offers and benefits, (j) to send you periodic newsletters, updates, and promotional materials related to the Work Sentry Time Tracker or other services, (k) to maintain the security and integrity of the Work Sentry Time Tracker and ensure compliance with our terms and applicable laws.
Disclosure of Personal Data
We do not sell, trade, or otherwise transfer to outside parties your Personally Identifiable Information unless we provide users with advance notice. This does not include website hosting partners and other parties who assist us in operating our website, conducting our business, or servicing you, so long as those parties agree to keep this information confidential. We may also release information when it’s release is appropriate to comply with the law, enforce our site policies, or protect ours or others’ rights, property or safety.
In some instances, we may share your information with trusted third-party service providers who assist us in providing and improving our services, but only to the extent necessary for those service providers to perform their functions. These third parties are bound by confidentiality agreements and are prohibited from using your information for any other purpose.
We may also disclose your information to comply with legal obligations, resolve disputes, or enforce agreements. In the event of a business transfer, such as a merger, acquisition, or sale of assets, your information may be transferred as part of the transaction, and we will ensure that the confidentiality of your information is maintained.
Security
We take reasonable measures to protect the security of your Personal Data from unauthorized access, use, or disclosure. We use industry-standard security technologies and procedures to help protect your information. However, no system can be completely secure, and we cannot guarantee the absolute security of your information.
Your Rights As a user, you have the right to access, correct, update, or delete your Personal Data. You can also object to or restrict the processing of your Personal Data in certain circumstances. To exercise these rights, please contact us using the contact details provided below.
If you believe that your rights have been violated or that we have not adequately addressed your concerns, you have the right to lodge a complaint with a data protection authority
Contact Us If you have any questions, concerns, or requests related to this Privacy Policy or your Personal Data, please contact us at:
Little Beak Private Limited
Work Sentry Support Team
Email: `support@worksentry`.co
Address: Surat, Gujarat, India